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Complaints Policy

None of us likes to be the subject of a complaint, but if Blue Octopus is truly committed to providing a quality service to clients and candidates, Blue Octopus needs to pick up on any dissatisfaction when it does arise and address it as best they can. Blue Octopus therefore operates a complaints handling process that seeks to ensure that it:

As required by our complaints policy we will consider any complaint received in as objective a manner as possible and seek to resolve the dissatisfaction. In particular we will offer to meet with the complainant when possible and suggest appropriate redress.

This Complaints Handling Procedure tells you how we will deal with your complaint and how long it is likely to take. It also provides important information about what you can do if you are not happy with the way in which we are dealing with your complaint, or about our final decision. Our Complaints Policy contains further information about what you can expect from us when you make a complaint.

Designated Complaints Handler

If you have any concerns about our service, our work, or our charges and you wish to make a complaint, please contact our Designated Complaints Handler, Kelly Laurenson.

You can write to Kelly Laurenson at Blue Octopus Recruitment Limited, Octo House, 2 Station Road, Otley, LS21 3HX. If the complaint relates to work that has been carried out by Kelly Laurenson, she will ask another manager at the same level to undertake the investigation.

Step One: Acknowledging your Complaint

Within five working days of receiving your complaint, your complaint will be recorded in our Complaints Register and a separate file will be opened in which we will store any correspondence and other documents relating to your complaint. Within two working days we will also send you a letter acknowledging your complaint.

Step Two: Investigating your Complaint

Within ten working days of receiving your complaint, we will review your file and any other relevant documentation and send you a letter telling you how we propose to deal with your complaint. Examples of what we might say in this letter are as follows:

Whichever form our investigation takes, we will aim to give you our decision within six weeks of receiving your complaint (or sooner if possible).

Step Three: Appealing against our Decision

If you are not satisfied with our decision, please let us know and we will review our decision again. We will let you know the result of any appeal; our final decision, within five working days of receiving your appeal.

Step Four: Employment Agencies Standards Office and/or The Recruitment and Employment Confederation

If you are still not satisfied, you can then contact the Employment Agencies Standards Office at the Department for Business, Innovation and Skills (BIS). You also have the option to contact The Recruitment & Employment Confederation, the trade association for the recruitment industry. You should write to the following addresses:

Department for Business, Enterprise & Regulatory Reform (BERR)
Employment Agency Standards (4140)
1 Victoria Street

Professional Standards Manager
The Recruitment & Employment Confederation
Dorset House
First Floor 27-45 Stamford Street

Complaints Review

Blue Octopus will maintain records of all complaints received and action taken on them. The Designated Complaints Handler is also responsible for conducting a review of all complaints records each year to enable her to report to the company on any trends. It is essential that all personnel learn from their experience and address any underlying problems. In this way Blue Octopus can use its complaints data to help to prevent future difficulties.

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